Privacy Policy
KBR Travel Retreats (“I,” “me,” or “my”) respects your privacy and is committed to protecting your personal information. This Privacy Policy outlines how your data is collected, used, stored, and shared when you interact with my services—whether through this website, by phone or email, or via any booking platform I use to coordinate travel arrangements.
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1. INFORMATION I COLLECT
I may collect the following types of personal information:
• Full name, date of birth, gender, and contact details (email, phone number, mailing address)
• Passport information, visa status, and travel documentation
• Travel preferences, trip interests, and special requests (dietary, accessibility, medical)
• Payment information (e.g., last four digits of a credit card, transaction history)
• Emergency contact details
• Communication records (email, text, phone call notes)
• IP address, browser type, and device information (if using my website)
This information is voluntarily provided by you in the course of booking, inquiry, or registration.
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2. HOW I USE YOUR INFORMATION
Your personal data is collected and used only for purposes related to providing travel services, including:
• Booking flights, hotels, transfers, tours, cruises, and travel insurance
• Creating customized travel proposals and quotes
• Communicating important trip information and updates
• Complying with supplier and government requirements
• Processing payments, deposits, or refunds
• Sending reminders, confirmations, or travel documentation
• Providing post-travel support and client service
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3. SHARING YOUR INFORMATION
Your data will only be shared with third parties as necessary to complete your travel booking or as required by law. This may include:
• Travel suppliers (e.g., airlines, hotels, cruise lines, tour operators)
• Insurance providers (for quote or claim purposes)
• Government entities (e.g., passport verification, customs forms, TSA regulations)
• Technology vendors I use to facilitate communication or booking (e.g., my CRM or email provider)
I do not sell, rent, or trade your personal data for marketing or commercial purposes.
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4. DATA SECURITY
All personal information is stored securely using password-protected systems and is only accessible to me in the course of my work. I implement appropriate physical, electronic, and managerial procedures to prevent unauthorized access, disclosure, or loss of data.
While I take all reasonable precautions, I cannot guarantee the security of information transmitted electronically or over the internet, and you acknowledge and accept this risk when submitting information.
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5. EMAIL MARKETING & COMMUNICATIONS
By providing your email address, you consent to receive trip-related updates, booking confirmations, and optional marketing communications such as newsletters or special promotions. You may unsubscribe at any time by clicking the link provided in any email, or by contacting me directly at info@kbrtravelretreats.com.
I do not send spam or share your email address with unrelated third parties.
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6. COOKIES & WEBSITE TRACKING (If Applicable)
My website may use cookies and tracking tools (such as Google Analytics) to enhance user experience and gather basic analytics such as website traffic and popular pages. This information is not linked to personally identifiable data unless explicitly provided by you through a form or inquiry.
You may disable cookies in your browser settings, but doing so may limit some features of the website.
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7. THIRD-PARTY LINKS
This website may contain links to third-party websites. I am not responsible for the content, privacy practices, or policies of external sites. You should review the privacy policy of any third-party site before providing your personal data.
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8. DATA RETENTION
I retain client records and booking-related data for at least seven (7) years for legal and accounting purposes. You may request access to, correction of, or deletion of your data at any time by contacting me in writing. However, certain information may be retained if required by law or if necessary to complete a transaction initiated before the request was made.
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9. MINORS & FAMILY BOOKINGS
I do not knowingly collect or request personal information directly from anyone under the age of 18. However, when arranging travel for families, I may receive a child’s information (such as name, age, passport number, or medical needs) as part of the booking process. This information is provided by a parent or legal guardian solely for travel purposes and is handled with the same level of care and protection as all client data.
If I become aware that a child has submitted personal data independently and without parental consent, I will take steps to delete that information.
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10. YOUR RIGHTS
Depending on your location, you may have the right to:
• Request access to or correction of your personal data
• Request deletion of your information (with certain exceptions)
• Withdraw consent for marketing communications
• File a complaint with a data protection authority, if applicable
Requests may be submitted in writing to the contact information below.
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11. CHANGES TO THIS POLICY
I reserve the right to update or revise this Privacy Policy at any time. Any changes will take effect immediately upon posting the updated version on my website. Your continued use of my services after changes have been posted signifies your acceptance of those changes.
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12. CONTACT INFORMATION
If you have any questions about this Privacy Policy, or wish to exercise your rights, please contact:
KBR Travel Retreats
Independent Agent, T.I. #122386
FST No. ST15578 | CST No. 2090937-50
Based in Bryan County, Oklahoma
Email: info@kbrtravelretreats.com
Phone: 469-338-6246
Website: www.kbrtravelretreats.com
Effective Date: July 01, 2025